COVID-19 » Kingsport City Schools COVID-19 FAQ

Kingsport City Schools COVID-19 FAQ

To the students and families of Kingsport City Schools,
 
During this most unusual time of separation, we hope you are staying healthy and well.  We understand that there are many questions related to academics, grades, and school operational issues as we approach the end of the school year.  An FAQ has been developed to help share information that will address many of these issues.  If you have questions that are not addressed in the FAQ, please share those with your teacher or administrator.

END OF 2019-20 SCHOOL YEAR INFORMATION

Q: I have items that I need to return to or get from school. How/when should I do that?

  • KCS elementary schools will hold a drive-thru pick-up/drop-off event at school (entry into classrooms will not be allowed during this event):
    • Friday, May 15, 8 a.m. - 2 p.m.
    • Monday, May 18, 10 a.m. - 5 p.m.
  • Items that may be dropped off:
    • Library books
    • Classroom books
    • Payment of outstanding financial obligations
  • Items that may be picked up:
    • Yearbooks, if available  (If not, communication regarding distribution will come from school)
    • Student belongings left in classroom (will be bagged by classroom teachers) 
    • ECLC nap clothing and feeding supplies (Adams and Washington Elementary)
    • Medications left in school clinic
  • Other end-of-year information:
    • Refund checks will be mailed to the student’s home address.
    • Details regarding 5th grade certificates and awards will be communicated by each individual school.
    • School Nutrition Accounts:  Funds remaining in student meal accounts will roll over to next school year and follow students transitioning to a new KCS school.  Money owed (negative balance) will also roll over to next year unless payment of the obligation occurs.  To check the account balance, refer to your MyPaymentsPlus account or call the School Nutrition office at (423) 378.2113.
    • Final Report Cards will be communicated through the PowerSchool Parent Portal or mailed to the home address (for students without a Parent Portal account).

Q: I have items that I need to return to or get from school. How/when should I do that?

  • Robinson and Sevier will hold a drive-thru pick-up/drop-off event at school, based on the first letter of the student’s last name (entry into the school will not be allowed during this event):
    • A-D:  Monday, May 18, 8 a.m. - 4 p.m.
    • E-K:  Tuesday, May 19, 8 a.m. - 4 p.m.
    • L-Q:  Wednesday, May 20, 8 a.m. - 4 p.m.
    • R-Z:  Thursday, May 21, 8 a.m. - 4 p.m.
  • Items that may be dropped off:
    • School-owned musical instruments (8th grade only. 6th and 7th graders will keep instruments over the summer)
    • Library books
    • Classroom library books
    • Textbooks
    • Athletic uniforms
    • Laptops and chargers (8th grade, those with a loaner device, and 6th/7th graders who wish to turn in their device for the summer)
    • Loaned calculators
    • Payment of outstanding financial obligations
  • Items that may be picked up:
    • Yearbooks
      • *Middle School Yearbook distribution will be delayed due to the closure of the Lifetouch printing facility during the COVID-19 pandemic. RNR and Sevier will provide additional information as the specific delivery date is determined, likely in June.
    • Awards & certificates
    • Medications left in the school clinic
    • Spring pictures
  • Other end-of-year information:
    • Refund checks will be mailed to the student’s home address.
    • Anyone needing to clean out a student locker should call the school to schedule an individual time.
    • An in-person promotion ceremony will not take place, due to health department regulations.  Robinson and Sevier are preparing videos to honor our 8th grade students.  These will be shared out via parent newsletters and social media.
    • School Nutrition Accounts:  Funds remaining in student meal accounts will roll over to next school year and follow students transitioning to a new KCS school.  Money owed (negative balance) will also roll over to next year unless payment of the obligation occurs.  To check the account balance, refer to your MyPaymentsPlus account or call the School Nutrition office at (423) 378.2113.
    • Final Report Cards will be communicated through the PowerSchool Parent Portal or mailed to the home address (for students without a Parent Portal account).

Q: What are the plans for Dobyns-Bennett High School Graduation?

  • Dobyns-Bennett is moving forward with plans to hold a traditional in-person graduation the weekend of July 17-18, 2020 (Friday/Saturday).  As the status of health considerations and guidance from the Sullivan County Regional Health Department become known as that weekend approaches, final details regarding time and logistics, including a mandatory graduation practice, will be announced.
    • Students who will not be able to attend a graduation ceremony in July due to previous commitments such as military deployments and post-secondary education are encouraged to contact the D-B Counseling office by June 1.  School administration will individually work with those students to plan a graduation celebration that honors their accomplishments.

Q:  I have items that I need to return to or get from school. How/when should I do that?

  • General Classroom Items:  Art supplies, textbooks, library books, classroom books, calculators, computers, clinical supplies, and headphones.
    • Students in AP classes may keep all needed materials until the completion of their last AP exam.
    • Computers and chargers are only to be collected from Seniors who have completed their coursework and AP exams.  Freshmen, Sophomores, and Juniors who wish to turn in their computer for the summer may do so.
    • Seniors from DBE and CCA students should return their computer to Dobyns-Bennett using the below schedule and guidelines.
    • DBE students should return their calculator to DBE.  Please refer to the DBE newsletter for specific information.
    • Monday, May 18 - Friday, May 22 from 8 a.m. - 3 p.m.
    • D-B Front Entrance (drive-thru only - students are not to exit their vehicle)
  • Athletics:  Uniforms and Equipment
    • Softball:  Monday, May 18 from 10 a.m. - 2 p.m. - Exit 3/Back of Dome
    • Boys Soccer:  Tuesday, May 19 from 10 a.m. - 2 p.m. - Soccer Fieldhouse
    • Track:  Wednesday, May 20 from 10 a.m. - 2 p.m. - Exit 3/Back of Dome
    • Baseball:  Thursday, May 21 from 10 a.m. - 12 p.m. - Baseball Locker Room
  • ROTC:  Uniforms, Equipment, and Other Items
    • Monday, May 18 and Tuesday, May 19 from 10 a.m. - 2 p.m. - ROTC Building
    • Items will be collected in drive-thru manner similar to yearbooks and senior supplies. Please enter from Center Street and take the alley behind the ROTC building.  You will exit at the bottom of the ramp near the theater.
  • Band, Orchestra, and Chorus:  Instruments, Uniforms, and Music
    • Orchestra:  Monday, May 18 and Tuesday, May 19 from 10 a.m. - 2 p.m. - Instrumental Music Building
    • Band:  Wednesday, May 20 and Thursday, May 21 from 10 a.m. - 2 p.m. - Instrumental Music Building
    • Chorus:  Thursday, May 21 and Friday, May 22 from 10 a.m. - 2 p.m. - Activities Ramp
  • Yearbooks:  Distributed by grade level at the D-B front entrance in a drive-thru manner similar to senior supplies. The schedule for yearbook pick-up is:
    • Seniors: Monday, May 11, 10 a.m. - 2 p.m.
    • Juniors:  Tuesday, May 12, 10 a.m. - 2 p.m.
    • Sophomore:  Wednesday, May 13, 10 a.m. - 2 p.m.
    • Freshman:  Thursday, May 14, 10 a.m. - 2 p.m.
    • Friday, May 15, 10 a.m. - 2 p.m. - Students who missed prior pick-up day and sales of remaining books ($80 cash only - first come/first served while supplies last)

Other end-of-year information:

  • Refund checks will be mailed to the student’s home address.
  • Scholarship checks and information: Students will need to report to the Activities Office between 7:00 a.m. and 3:00 p.m. the week of May 18 - May 22 to complete required documentation. Scholarship checks will be mailed to the student's home address shortly thereafter.
  • Awards and certificates: Will distribute at graduation practice.
  • Graduation cords, medals, etc.:  Will distribute at graduation practice.
  • Items left in lockers:  Contact your assistant principal at Dobyns-Bennett
  • Payment of outstanding financial obligations:  Monday, May 18 - Thursday, May 21 from 7 a.m. - 3 p.m.
    • Obligations (all other than band)  can be paid with a credit/debit card over the phone at 378.8475.
    • Obligations (all other than band)  can be paid with a credit/debit card or cash in person at the D-B Activities office from 7:00 a.m. - 3:00 p.m. the week of May 18 - May 22.
  • School Nutrition Accounts:  Funds remaining in student meal accounts will roll over to next school year and follow students transitioning to a new KCS school.  Money owed (negative balance) will also roll over to next year unless payment of the obligation occurs.  Senior parents who wish to request a refund or transfer of a senior student's balance should email aball@k12k.com. To check an account balance, refer to your MyPaymentsPlus account or call the School Nutrition office at 378.2113.
  • Final Report Cards will be communicated through the PowerSchool Parent Portal or mailed to the home address (for students without a Parent Portal account).

Palmer; ECLC Programs @ Washington/Adams

Q: I have items at home that I need to return to school. How/when should I do that?

  • Classroom books:  
    • Friday, May 15, 8 a.m. - 2 p.m.
    • Monday, May 18, 10 a.m. - 5 p.m.

Q: I have items at school that I need to get.  How/when can I do that?

  • Student belongings:  
    • Friday, May 15, 8 a.m. - 2 p.m.
    • Monday, May 18, 10 a.m. - 5 p.m.
  • ECLC refunds (Palmer, Adams, Washington):  Will be mailed to home address
  • SACC refunds (Adams, Washington, Johnson):  Will be mailed to home address
  • Certificates (4 year olds only):
    • Friday, May 15, 8 a.m. - 2 p.m.
    • Monday, May 18, 10 a.m. - 5 p.m.
  • Program to begin Tuesday, May 26
  • Food will be distributed at school and delivery sites using a grab-and-go process (no sit-down eating area will be available).
    • Food will be available from 10:30 a.m. - 1 p.m. at John Sevier Middle School, Johnson Elementary School, and Washington Elementary School.
    • Scheduled food deliveries will be available at all other elementary schools, Robinson Middle School, and other select sites throughout Kingsport using KCS school buses.  The delivery schedule will be announced prior to Tuesday, May 26.

ACADEMICS

A: No. Tennessee comprehensive assessment program (TCAP) assessments, which include, but are not limited to, TNReady assessments, English learner assessments, alternate TCAP assessments, and end-of-course examinations, will not take place this Spring. Also as a result, student grades for the Spring semester will be calculated without scores that would have been generated from those assessments. (4/13)

A: The key academic focus for all KCS students during the closure is the advancement of learning.  The purpose and goal of the learning plan is to ensure that students have an opportunity to continue to grow academically. Thus, while a student’s grade cannot be lowered during the closure, it can be raised by the quality work students are doing while completing assignments and assessments remotely. 

  • Students in the 12th grade during the 2019-20 school year will receive a grade for the Spring semester that is no lower than the grade they had earned on March 20, 2020.  That grade may be improved through academic work that has taken place during the KCS closure.
  • Credit recovery opportunities will be provided through remote methods for students who did not receive a passing score on their first attempt in Spring 2020. 
  • To qualify for graduation, seniors must have earned a minimum of twenty (20) credits, including:
    • Four (4) credits of mathematics as described in the State Board’s High School Policy 2.103;
    • Four (4) credits of English language arts as described in the State Board’s High School Policy 2.103;
    • Three (3) credits of science as described in the State Board’s High School Policy 2.103; and
    • Two (2) credits of social studies as described in the State Board’s High School Policy 2.103.
  • Students in the 12th grade in the 2019-20 school year shall not have End-of-Course exams scheduled to occur in the spring semester of the 2019-20 school year count as a percentage of their final grade in a course with an associated End-of-Course exam.
  • Any student scheduled to graduate this spring is not required to take and pass the civics test required by T.C.A. § 49-6-408 to meet the social studies course credit requirements to earn a regular high school diploma.
  • Students receiving the occupational diploma in the 2019-20 or 2020-21 school year may receive the occupational diploma if they can demonstrate work experience of at least one (1) year.
  • Students in the 12th grade during the 2019-20 school year who were enrolled in a Tennessee public school during their 11th grade year and who did not take the ACT or SAT will not be required to take the ACT or SAT to be eligible for graduation. (4/13)

A: Yes, seniors will receive grades.  Students in the 12th grade during the 2019-20 school year will receive a grade for the Spring semester that is no lower than the grade they had earned on March 20, 2020.  That grade may be improved through academic work that has taken place during the COVID-19 closure. The purpose and goal of the learning plan is to ensure that students have an opportunity to continue to grow academically. Thus, while a student’s grade cannot be lowered during the closure, it can be raised by the quality work students are doing while completing assignments and assessments remotely. (4/13)

A: Dobyns-Bennett is moving forward with plans to hold a traditional in-person graduation the weekend of July 17-18, 2020 (Friday/Saturday). As the status of health considerations and guidance from the Sullivan County Regional Health Department become known as that weekend approaches, final details regarding time and logistics, including a mandatory graduation practice, will be announced.

  • Students who will not be able to attend a graduation ceremony in July due to previous commitments such as military deployments and post-secondary education are encouraged to contact the D-B Counseling office by June 1. School administration will individually work with those students to plan a graduation celebration that honors their accomplishments.

A: Yes, grades will be assigned, based on what had been earned on March 20, 2020.  The grade may be improved due to academic work that has taken place during the COVID-19 closure.  The purpose and goal of the learning plan is to ensure that students have an opportunity to continue to grow academically. Thus, while a student’s grade cannot be lowered during the closure, it can be raised by the quality work students are doing while completing assignments and assessments remotely. (4/13)

A: Academic progress will be communicated to students through teacher feedback and grade assignment in PowerSchool. Grades for assignments or assessments may be coded exempt in PowerSchool by the teacher if those grades would decrease the final course average to below what it was on March 20, 2020.  The purpose and goal of the learning plan is to ensure that students have an opportunity to continue to grow academically. Thus, while a student’s grade cannot be lowered during the closure, it can be raised by the quality work students are doing while completing assignments and assessments remotely. (4/13)

A: In order to receive the +3 points for Honors, +4 points for State Dual Credit, and +5 points for AP courses, the student must successfully complete the coursework and expectations determined by the teacher (with the exception of participating in the culminating exam). The awarding of the additional points occurs at the end of course. Per KCS Board policy, students must complete the Advanced Placement exam in an Advanced Placement course, in addition to teacher course requirements, to earn the additional +5 at the end of the course. (4/15)

A: Guidance has been provided by the TDOE regarding each of these groups (See full FAQ at  https://www.tn.gov/content/dam/tn/education/health-&-safety/FAQ%20for%20High%20School%20Programs_CCTE.pdf).  Students taking AP courses are encouraged to take advantage of the daily live recorded AP classes on YouTube to help them prepare for the exam. As a reminder, the AP test is optional for high school credit for students; students will need to take that exam for post-secondary credit. (4/14)

A: Sophomore and Junior students registered to take quarter-classes should continue to work virtually  towards obtaining the credit for these courses with support from their teacher. (4/14)

A: No, final exams will not be required. (4/14)

A: Academic feedback will be provided in PowerSchool using the following three designations:

  • Work is complete (with feedback provided)
  • Work is incomplete (started, but not finished)
  • Work is missing (no work attempted) (4/14)

A: Additional academic materials have been developed for students in PreK-5 to help further their academic progress, should the closure be extended. Information regarding academic feedback for elementary students is still being finalized. We are awaiting further guidance from the State before making final decisions. (4/14)

A: Academic progress will be communicated to students through teacher feedback on work being completed in Grade Results and Odysseyware. Due to the nature of online rolling enrollment, there is not a defined 9 week grading period; therefore, students must complete these courses in Grade Results and Odysseyware to obtain course credit. (4/14)

A: Currently, report cards are still planned to be distributed on May 21, 2020 utilizing the regular delivery methods that have taken place throughout the school year.  If health and safety regulations prohibit in-person delivery of report cards for those that do not usually receive them electronically, report cards will be mailed to the home. (4/13)

A: We plan to offer virtual summer credit recovery opportunities for students requiring credits. More information will be shared from the district at a future date. (4/13)

A: Instruction, extension, and athletic activities are an important part of summer in KCS.  However, it is too early to know when we will be able to return to regular activities. Final plans for the summer will be announced when health and safety regulations for the summer months are known.  Those regulations will largely determine the format and structures for what will be offered. Various options will be considered to best meet the academic, social, and athletic needs of our students. (4/13)

SYSTEM OPERATIONS

A: Any child age 18 or under may receive a free breakfast and lunch from 10 a.m. to 2 p.m. each school day at Dobyns-Bennett, Sevier and Robinson Middle Schools, and all eight KCS elementary schools.  KCS buses will also run all regular bus routes starting at 10 a.m. with food for delivery. If you are not on a regular bus route and would like to coordinate delivery, call 423.392.4670. (4/13)

A: Yes, as instructional and academic supports are continuing through virtual methods, tuition structures will continue. (4/13)

A: Yes. Though our school buildings are currently closed, we will be happy to enroll your child during the closure.  Please contact the individual school or 378-2100 for more information. (4/13)

A: No.  For attendance purposes, students are not logged as absent while KCS is closed for COVID-19. (4/13)

 

Q: How will teacher Level of Effectiveness (LOE) Scores be calculated for the 2019-20 School Year?

A: Teachers will not receive an LOE score for this school year.  At a future date, the State will provide additional information as to how the lack of an LOE score will impact decisions regarding tenure, evaluation pacing, etc.  Reminder: Per previous KCS decision, any salary step increases for the 2020-21 school would not have been impacted by the LOE score. (4/14)

 

Q: How will the lack of student test data this year affect my teacher evaluation?

A: A: No adverse action will be taken against a teacher due to student achievement data, including Pre-K and Kindergarten portfolios. TVAAS data will not negatively impact teachers, schools, or students. (4/14)

 

Q: I am eligible for tenure after this year.  How will the lack of LOE scores impact my ability to receive tenure?

A: At this time, we are awaiting additional information from the State as to how this will be handled.  More will be communicated as soon as we receive that information. (4/14)

 

Q: My teacher observation process was not complete prior to the COVID-19 closure. How will this affect me?

A: Any observations not completed as of the date of school closures will not need to be completed.  Districts do have the latitude to use data collected up to that point to make local employment decisions.  All employment decisions remain at the local level. (4/14)

 

Q: I have a practitioner license that expires in August, 2020.  What is the status of my license due to the COVID-19 closure?

A: Practitioner licenses expiring in August, 2020 have been extended to August 31, 2021.  Note that this does not include professional or administrative licenses. (4/14)

 

Q: I am about to become a newly licensed teacher. How will the COVID-19 closure impact my ability to receive my license?

A: Licenses for newly graduating teachers will be issued as a conditional license for one year if all other requirements are met, except for testing.  These newly licensed teachers will have an additional year to complete the testing requirements. (4/14)

 

A: Yes.  Special Education teachers are collaborating with general education teachers to ensure work assigned during this time has consideration taken for individual accommodations and modifications. Special education teachers and related service providers are also providing educational opportunities for students to continue working on IEP goals. (4/14)