BOE Meeting Notes - January 3, 2017

The Kingsport City Schools Board of Education held its regularly scheduled meeting on Tuesday, January 3, 2017. Several key items were discussed, including:
  • A report on the Transition School-to-Work Program at Dobyns-Bennett High School;
  • Recognition of the Johnson Elementary School first grade student whose artwork was chosen for the KCS 2016 holiday card;
  • Recognition of the John Sevier Middle School Boys and Girls Cross Country teams for winning 2016 State Championships;
  • Recognition of Dobyns-Bennett football coach Graham Clark for his induction into the 2016 Tennessee Football Coaches Association Hall of Fame;
  • Recognition of the Dobyns-Bennett Marching Band for their outstanding performance in 2016, including a finals appearance in the Bands of America Grand National Championship;
  • Consideration and approval of thirty-three KCS teachers for tenure;
  • Approval of Honors and Advanced Placement courses for 2017-2018;
  • Approval of E-Rate processing and consulting services agreement for 2017-2018;
  • Approval of an amendment to the 2016-17 KCS Budget;
  • Consideration and approval of a professional services agreement regarding a facility assessment and plans related to renovations to the current Sullivan North High School;
  • Consideration and approval of revisions to KCS Board of Education policies;
  • Approval of a request to exclude fall semester 2016 End of Course exam scores from calculation of final grades.
Tonight's reports and recognitions were broadcast live on the KCS Facebook Page! Click here to view this video from tonight's meeting.
Detailed Meeting Notes


The Pledge of Allegiance was led tonight by Piper and Trevor Day, students at Washington Elementary School.  Piper, a second grader, and Trevor, a fifth grader, are the children of Kollin and Morgan Day.


Dobyns-Bennett High School Assistant Principal Mr. Richard Brown and Mr. Ben Robertson, a Special Education Teacher at D-B, gave a presentation about the new Transition School-To-Work (TSW) program.  
  • The grant funded program is a partnership between Kingsport City Schools, local businesses, and the Tennessee Department of Human Services, Division of Rehabilitation Services/Vocational Rehabilitation. 
  • The two-fold goal of TSW is to provide students with opportunities to develop work skills and connections with employers that they might not otherwise develop on their own or within traditional classroom experiences, and to create a smooth and seamless transition from high school to post-secondary employment.
  • Current TSW business partners include Food City, Walgreens, Golden Corral, and Shoney's.
  • Eighteen students at D-B participate in off-site, work-based learning.
  • Day-to-day experiences include work-readiness workshops, spending time on the job, and learning to navigate using KATS transportation. 
  • Students who complete two years of work experience in the TSW program can be eligible for a Tennessee Occupational Diploma, a certificate reflecting the student's acquired work skills and success rates while on the job.


Superintendent of Schools Dr. Lyle Ailshie recognized Brylee Cordell, a first grader at Johnson Elementary School, for submitting the artwork which was selected as the 2016 KCS holiday card.
  • The card was sent to elected officials (state and local), select community members, members of local Boards, and other administrative personnel.
  • Dr. Ailshie presented Brylee with a framed copy of her artwork, which served as the cover of the 2016 KCS holiday card. She was also given printed copies of the holiday card as a keepsake.
Board member Mr. Todd Golden recognized the Sevier Middle School Boys and Girls Cross Country teams for placing first in the TMSAA State Cross Country Championships on October 8, 2016 in Clarksville, TN.  The teams are coached by Shaun and Julie Potts.
  • The Boys team earned their first-ever State crown with a score of 48, topping 2nd place Mount Juliet Middle School by 16 points.  Team members were Joe Neglia, Jackson Farr, Justyn Knittel, Will Everett, Dana Sullins, Eric McReynolds, and Jermone Jarjoura.  
  • The Lady Warriors won their third straight State championship, posting a team score of 58 to 2nd place Oakland Middle School's 97 points.  Team members were Morgan Cordell, Jaden Potts, Macee Pickup, Autumn Headrick, Sarah Smith, Olivia Doran, and Emma True. 
Board Vice President Mrs. Susan Lodal recognized Mr. Graham Clark, head football coach at Dobyns-Bennett High School, for being named a 2016 inductee into the Tennessee Football Coaches Association Hall of Fame.  Coach Clark and others in the class of 2016 were inducted into the Hall of Fame during a ceremony on December 3, 2016 in Cookeville, TN.
  • Coach Clark is in his 40th year of coaching, including 35 years at D-B, his alma mater.
  • He has been the Indians head coach for 24 years.
  • During his tenure, D-B has accumulated a record of 222-60 and reached the playoffs in his 23 previous seasons.
  • During the playoffs, Clark's teams have made seven trips to the quarterfinals and three trips to the semifinals.
Board President Mr. Eric Hyche recognized Mr. Lafe Cook, Band Director at Dobyns-Bennett High School, and members of the marching band for their accomplishments in 2016 competitions.
  • On October 15, 2016, D-B was named Grand Champion at the Bands of America competition in Winston-Salem, NC.  This  took place at the BB&T Stadium on the campus of Wake Forest University.
  • During the next round of competition, the Super Regional Championships at the Georgia Dome in Atlanta on October 29, the band was named Class AAA champion and received a "caption sweep."  
    • The caption sweep was achieved by D-B being awarded Most Outstanding Music, Most Outstanding Visual Effect, and Most Outstanding General Effect in its class at this prestigious and highly competitive event.  This accomplishment was a first for Dobyns-Bennett and a first among all bands in Tennessee in the Super Regionals.
    • In the Super Regional finals competition among the 12 highest-placing bands, D-B received the award for Most Outstanding Music among all classes and finished third overall, the school's highest placement ever at this event.  At the 2015 Super Regionals, D-B captured fourth place among all finalists, its second highest placement at the finals in school history.
  • At the Bands of America Grand National Championships on November 12, 2016 in Indianapolis, IN (Lucas Oil Stadium), the DBHS marching Indians reached the finals for the first time in the history of the school.  
    • The 13th place finish also marked the first time a Tennessee band performed at the finals since 1997.


Superintendent of Schools, Dr. Lyle Ailshie, and Chief Human Resources Officer, Mrs. Jennifer Guthrie, reported that 33 KCS teachers met the requirements for tenure and Board approval was recommended to finalize this classification.
  • A teacher is eligible for tenure only after attaining both of the following statutory requirements:
    • Serve five school years or not less than 45 months within a seven-year period as a probationary teacher in KCS; and
    • Receive evaluations demonstrating an overall performance effectiveness level of "above" or "significantly above" expectations provided by the evaluation guidelines adopted by the State Board of Education during the last two years of the teacher's probationary period.
  • Following review and consideration, the Board voted 4-0 to approve tenure for the current slate of eligible educators.
  • Prior to tonight's Board meeting, a reception was held in honor of those teachers eligible for tenure during this vote.
Dr. Chris Hampton, Principal of Dobyns-Bennett High School, reviewed the proposed list of Honors and Advanced Placement (AP) courses to be offered at D-B during the 2017-2018 school year.
  • The State Board of Education requires that this list of course offerings be approved by the local Board annually.
  • New courses include "Computer Integrated Manufacturing through Project Lead the Way," "Engineering Design through Project Lead the Way," and "AP Seminar."
  • The Board approved the listing of Honors and AP courses for the 2017-2018 school year by a vote of 4-0.
Director of Technology Mr. Scott Pierce and Mr. David Frye, Chief Finance Officer, presented a Professional Services Agreement for E-Rate processing and consulting services for 2017-2018.  This agreement is with Allen & Allen Consulting for an amount not to exceed $11,050.
  • E-Rate, a telecommunications financial funding tool, is used to support internet connectivity, internal connections, and wireless services.
  • After review and consideration, the Board voted 4-0 to approve the Professional Services Agreement with Allen & Allen Consulting for E-Rate processing and consulting services for the 2017-2018 school year.
Mr. Frye reviewed Budget Amendment #4 for Board consideration.  This amendment impacts the General Purpose School Fund and the Capital Projects Fund.
  • Under the General Purpose School Fund, there were four items under consideration.
    • Two teaching positions were added that were not included in the approved 2016-2017 budget.  These were due to enrollment growth.  It was recommended to increase the appropriations for Regular Education Teacher Salaries and Benefits by $136,000.  Increases in the BEP and Sales Tax revenue can be used to fund these positions.
    • The 2017 mid-year revised BEP amount has been received and includes a $72,000 increase over the original estimate.  
    • Sales tax revenues have also exceeded estimates by $64,000.
    • Five elementary schools received grants from the Tennessee Arts Commission for student ticket subsidies.
  • Under the Capital Projects Fund, a proposal for funding Perkins+Will for the initial phase of Sullivan North High School renovations was brought forth for consideration.
    • The initial phase of this work would include facility assessment, programming, and development of conceptual plans and a budget.  This phase would cost approximately $20,000.  Funding for this will ultimately come from the KCS share of the $140 million in Sullivan County Bond Funds.
    • Until the bond funding is available, an interim source of funding is to borrow from the money budgeted for the Indian Highland Parking Lot project.  It is recommended to borrow $25,000 from this line item and reimburse the account when bond funding is received.
      • The Indian Highland Parking Lot project is anticipated to take place in Summer 2017.
  • After review and consideration, the Board voted 4-0 to approve Budget Amendment #4.
Mr. Frye then reviewed the proposed agreement with Perkins+Will regarding the initial phase of Sullivan North High School renovations. This agreement is in the amount of $20,000.
  • The agreement specifies the work included in this phase and expected costs associated with each facet.
    • Facility assessment ($5,000), middle school programming ($2,500), and conceptual plans/budget ($12,500) are all included in this phase of work.
  • Funding for this phase was covered in the approved Budget Amendment #4.
  • After review and consideration, the Board approved the agreement for Perkins+Will by a vote of 4-0.
Board member Mr. Todd Golden and Assistant Superintendent - Administration Mr. Andy True reviewed revised policies for Board consideration on first reading.  The policies deal with instructional materials, graduation activities, assessment programs, Acquired Immune Deficiency Syndrome (AIDS), attendance, and student records.
  • Policy 4.400 Instructional Materials has been updated to comply with State requirements by including a provision for parental inspection of school instructional materials.
  • Policy 4.606 Graduation Activities has been updated to comply with State requirements regarding community service distinctions for high school graduates.
  • Policy 5.401 Acquired Immune Deficiency Syndrome (AIDS) has been updated to meet State requirements by including a provision for infection control.
  • Policy 6.200 Attendance has been updated to comply with State requirements by including all areas required by law.
  • Policies 4.700 - Assessment Programs and 6.600 - Student Records were pulled from consideration this evening for further discussion.
  • By a vote of 4-0, the Board approved the four revised policies.
Mr. Michael Hubbard, Director of Performance Excellence, and Dr. Carmen Bryant, Assistant Superintendent - Instruction, requested the Board to consider excluding End of Course (EOC) scores from the calculation of final grades for the fall semester 2016.  EOC scores are included in final grade calculations per Policy 4.700.
  • The request to exclude EOC scores for the fall semester 2016 is due to the LEA not receiving its students' EOC exam scores at least five instructional days prior to the scheduled end of the course, per SBE Policy 2.103.
  • If approved, the EOC score will not count as 10 percent of the student's final course average for a fall semester 2016 block class.
  • A student's final course average for this semester in EOC classes will be calculated by an average of the first and second nine weeks' grades.
  • After review and consideration, the Board voted 4-0 to approve the exclusion of EOC scores from the calculation of final grades for the fall semester 2016.
The next meeting of the Board of Education will be a Work Session on Tuesday,  January 17, 2017.  The meeting will take place in the Tennessee Room of the Administrative Support Center (400 Clinchfield Street).
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